St. Pat's Alumni Association

Nov 29, 2010 Minutes

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Present:
Vince Harris, Fr. Tom Cassidy, Al Carr, Mary Donaghy, Richard Horrigan, Vivian Keefe, Bill Paynter, John Bellochi, Angelo Gavillucci, Mandy Monette

Regrets:
George Brown, Marc Ouellet, Paul Ouellet, Karen King

Call to Order:
The meeting was called to order by the President at 19:10 hrs. with a quorum present.

Prayer:
Fr. Tom led us in an opening prayer.

Approval of Minutes of Previous Board Meeting:
Motion: That the Minutes of the meeting held on September 27, 2010 be approved.

Moved by: Al Carr Seconded by Fr. Tom

CARRIED

Point of procedure: Bill Paynter introduced Mandy Monette, Class of '77. She was welcomed by all in attendance. Bill pointed out that if Mandy chooses to appear at a second meeting, she can be voted on as a Board member, and then decide if she would like to put herself forward for the position of Secretary. This would be welcomed since the Secretary position has been vacant for four years.

Business Arising from Minutes of Previous Board Meeting:
Website:
Chair – Vince Harris

Vince reviewed the web site for any errors, omission and required updates.

ACTION: He reported that there are still some changes to be made to our website so he will follow-up with Bill Fox and report back.

Fundraising:
Chair – George Brown

George absent - no report

ACTION: Mary will provide a short list of 2-3 identified former students who could be featured in our fundraising letter to George for review & will provide an update at next meeting.

Old Business:

Board Members:
Vince provided a copy of the Association's Constitution to Mandy Monette. Bill provided a verbal historic overview of the Association for her benefit, and she was encouraged to attend a second Board meeting so she can be voted on.

Website:
Chair – Vince Harris

Vince explained that relationship with Bill Fox is challenging, and he would still like to pursue possibly creating a new Section page for the Alumni Association under the current high school's website.

Mary indicated that due to technical and personnel issues, it will not be possible for the HS to assist the Board in administering the Alumni website this year, but she will look at it again possibility for the next school year.

Oblate Bursary:
All Board members had reviewed the 3-page summary provided by Paul Ouellet prior to the meeting. Bill gave verbal overview of the Bursary's history.

Fr. Tom pointed out that the original idea was not to set it up so that it becomes a big nest egg. The goal was and still is to give a substantial bursary to a deserving student and ensure that the amount keeps pace with the cost of living. Discussion ensued on the terms of the original Letter of Agreement, specifically the limitation of the 5% of the total value of the fund being the minimum Bursary amount awarded, and whether we should move to awarding two bursaries in future. Mary indicated that the best scholarship given out by the School Board was for $1,500 last year.

Bill explained the correct process is we request the funds from UMC; a cheque is sent to the Alumni Association then the Treasurer prepares a cheque to the student via the school.

ACTION: Mary to speak with the Chair of the School Board's Awards Committee for his/her opinion on what is considered a 'good' bursary amount and will report back. Board deferred final decision on dividing it into two awards until April 2011.

Motion: That the St. Peter's Oblate Bursary amount be increased to $2,000 for the 2010-11 school year

Moved by: Bill Paynter Seconded by: Angelo Gavillucci

CARRIED

Fundraising:
Chair – George Brown

George absent. No report. Deferred to next meeting.

Newsletter:
Chair – Vivian Keefe

Vivian reported that she contacted Louise Kitts, the volunteer graphic designer, and got confirmation that she will assist us again in preparing the next issue. Target date for publication & mail out is January 31, 2011.

Fr. Tom distributed the 618-word article he prepared on Diane Orsini, the Doran award recipient this year and emailed it to Vivian.

Vivian verbally reminded Vince and Mary of the content required from them i.e. President's Message, Principal's Message, Sports Achievements, Award winners' names. Other possible content was discussed such as the Arts Teacher writing up a summary of the Remembrance Day Boys of St. Pat's play.

ACTION: Vivian to confirm by email to Vince and Mary the content needed from them by deadline of Friday, January 7, 2011 giving two weeks for graphic designer to prepare mock-up of issue for Board's review at next meeting.

Bill and Vivian are to contact the supporters who had placed business cards in the newsletter for a fee of $150 each, and will confirm to John so that he can invoice the supporters.

Financial Report: Treasurer – John Bellochi

John provided summary Financial Statement for Friends of St. Pat's account for the 2009-2010 fiscal year. He reported that the Alumni Association bank account balance as of October 1, 2010 is $1,210.41

John reported he now has full access to both Associations' bank accounts. Bill explained why we have two bank accounts and historical reasons for this structure (for Mandy's benefit).

ACTION: John will provide current account balances for both Associations' bank accounts at the next meeting.

Motion: To accept the Financial Report tabled.

Moved by: John Bellochi Seconded by: Al Carr

CARRIED

Correspondence:
No new items to report (Vince).

New/Other business:

No new business.

Contact list for Board members was reviewed and revisions indicated by individuals.

Next Meeting: Monday, January 24, 2011 at 19:00 hrs

Close meeting: Motion: to adjourn the meeting.

Moved by – Angelo Gavillucci Seconded –Al Carr

CARRIED