St. Pat's Alumni Association

Sept 28, 2009 Minutes

Present:
Bill Paynter, George Brown, Karen King, Richard Horrigan, Marc Ouellet, Paul Ouellet, Tom Cassidy, Marie Brazeau (VP), Joe Troxler ( 1st meeting)

Regrets:
Vivian Keefe, Vince Harris, Angelo Galvillucci, John Bellocchi, Mary Donaghy

Prayer: Due to the delayed arrival of Fr. Tom Cassidy, Marc gave the opening prayer.

Approval of Minutes of Previous Board Meeting:
Corrections to the previous minutes of June 8, 2009 were brought forward by Bill Paynter:

New/Other Business – Title of Directors – THAT: the line "........Mary (as principal) is an "Ex-officio" with no voting rights". As clarified by Bill, Mary (as principal) has voting rights and therefore the NO should be removed.

New/Other Business – Title of Directors – THAT: REMOVE the sentences ....."Others may be "Members at Large" with no position. When one is a Board member for over 2 years, they become an "Executive Member".

REPLACED with: "When a new member has attended 2 meetings, he/she will be invited to become a member of the "Board of Directors". As a Board member they may not have any specific function within the Board. A member of the Board may volunteer to Chair a specific function within the Alumni Association i.e. Newsletter. A member of the Board may be elected to any position on the Executive regardless of their time on the Board, EXCEPT for the position of President. The member being considered for the position of President must be an active of the Board for a minimum of 2 years".

Motion: To accept the minutes of June 8, and the changes as tabled by Bill Paynter.

Moved by: Richard

Seconded by: Paul

A) OLD BUSINESS

HS plans requiring Alumni support.

- Marie Brazeau indicated that there are a number of special programs that require additional financial support/subsidizing.

ACTION:
Marie will request that Mary prepare a "wish list" of special programs that require financial support and present it to the Board at their next meeting. This list will be reviewed by the Board. Financial support to a specific program by the Alumni may be provided should funds be available.

Fundraising: Chair – George Brown

- George highlighted the results of the fundraising committee meeting with Don Grant.

It was agreed by the Committee that a fundraising package be prepared targeting specific former St. Pat's students. The package would contain a covering letter by the President outlining the purpose of this fundraising initiative , 2 short biographies of two former students - one from the early years of St. Pat's and one of more recent years who overcame adversities and who became successful contributors in their communities.

Website:
Chair – Vince Harris

Vince was absent and unable to provide us with an up-date.

ACTION: Marc will email Vince requesting an up-date be emailed out to the Board members.

80th Anniversary Reunion:
Chair – Vince Harris

Vince was absent and unable to provide us with an up-date.

ACTION: Marc will email Vince requesting him to contact Mary and inquire about a) the schools plans for the 80th Anniversary and b) requesting that a member of the Alumni board have a seat on the schools planning committee.

Graduation ceremony:
Marc advised that the graduation was a success and that all our bursaries were presented to the deserving students.

Joe Mullally, the recipient of the Doran Trophy was very grateful to have been selected as this year's recipient.

Bill requested from the High School if they could provide the following stats:

- # of graduates,

- ratio of female/male graduates,

- # of graduates proceeding to post secondary schools,

- # of male /female graduates proceeding to post secondary schools,

- total amount of scholarships received by the graduating students.

ACTION: Marie will obtain the requested information and present it at the next meeting.

B) FINANCIAL REPORT: Treasurer – Marc Ouellet

Marc tabled the financial statements for the following accounts:

- Friends of St. Pat's –Bal: $277.54

- St Pat's Alumni – Bal: $967.24

Motion: That the Finance Report be adopted.

Moved by: Marc

Seconded by: George

C) CORRESPONDENCE:

Marc acknowledged the receipt of correspondence from the two recipients of the St. Pat's Alumni bursary and the St. Peter's Oblate(s) Bursary.

D) NEW/OTHER BUSINESS:

Newsletter: Chair – Vivian Keefe

Vivian was absent and unable to provide an update.

ACTION: Marc will email Vivian requesting that she provide an outline of ideas for Newsletter at the next meeting. Also, indicating that space Newsletter be provided to announce our fundraising campaign and the 80th Anniversary.

The anticipated mail-out would be Jan/Feb 2010.

Meeting frequency:
Marc raised the concern that with the given number of issues on the agenda in upcoming months i.e. fundraising, 80th that consideration be given to have the Alumni Board meetings scheduled every 2 months – September, November, January, March and May.

All agreed

UMC Financial statement: Chair - Paul Ouellet

Paul presented the annual financial statement for year 2008/2009 received from UMC via St. Paul's University.

Starting balance - $ 35,389.04

Interest - $ 3,255.87

Disbursements - $ 1,500.00

It was discussed and agreed to, that, until such time as the allowable bursary amount of 5% of the final balance surpasses the $2,000.00 amount, the bursary will remain at its current amount of $1,500.

Book keeping /filing:
Paul raised the importance of proper record keeping and filing and requested that all past agenda, minutes, financial statements, newsletters, and correspondence be passed to him for filing.

E) NEXT MEETING:

November 23, 2009, 1900 hrs or 7:00pm

St. Pat's High School

F) CLOSE MEETING:

Motion: That the meeting be adjourned.

Moved by: George

Seconded by: Tom

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